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Are You Backing Up Your Office 365 & SharePoint Data? Here’s Why It’s Critical That You Do

Are You Backing Up Your Office 365 & SharePoint Data? Here’s Why It’s Critical That You Do

It’s easy to fall under the assumption that Microsoft is handling the backup of all your SharePoint and other Office 365 data. Afterall, they do offer some data loss prevention and other protections in their cloud-based solutions, but you shouldn’t be relying on those instead of a proper backup.

What happens with accidental deletion? Or a system outage? You could be in serious trouble if you haven’t created a full back up of all your cloud-based files that can be restored easily when needed.

Microsoft themselves recommends that you back up your Office 365 data using a third-party app. Their service agreement states:

“We strive to keep the Services up and running; however, all online services suffer occasional disruptions and outages, and Microsoft is not liable for any disruption or loss you may suffer as a result. In the event of an outage, you may not be able to retrieve Your Content or Data that you’ve stored. We recommend that you regularly backup Your Content and Data that you store on the Services or store using Third-Party Apps and Services.

If you’ve been assuming that all your cloud data was being backed up by Microsoft, or another cloud provider, it’s not too late to protect yourself. Read on for the key reasons you need a redundant back up for Office 365 data and one of the best systems to use.

The Cloud Isn’t Immune from Data Loss

Losing data in the cloud happens the same ways as it does from non-cloud devices, and user error is the number one cause.

According to SkyKick, a significant number of businesses (32%) lose their data in the cloud for a number of different reasons.

User Error

The biggest cause of data loss is user error, which generally comes in the form of accidental deletion. If a file or folder is deleted from your SharePoint or any other Office 365 application, it’s gone… unless you’ve created a backup of your data in a third-party program.

Malicious Deletion

Unfortunately, not many businesses are immune from an occasional disgruntled employee, and one could end up deleting files maliciously prior to heading out the door. And if they’ve got Office 365 on their smartphone, they easily access your data from anywhere.


You do have some security protections with Office 365, and they can be strong or moderate depending upon your settings. But if you’re attacked, data loss could occur, even in a cloud environment.

Software/Hardware Issues

Data being in “the cloud” simply means it’s located on a server somewhere else, most likely in a large data center. That data center’s software and hardware can still occasionally go down or have an outage that leaves you without your critical files for an unknown period of time or cause loss of them all together.

Secure Your Office 365 Data with SkyKick

One of the best ways that we’ve found to back up your Office 365 data is with SkyKick. This service is designed to offer robust and total backup of Office 365 data, including files stored in SharePoint and OneDrive.

The cost of a data breach incident for small businesses rose 36% in 2018 to $120,000.

Here are some of the reasons to use SkyKick for your Office 365 backup service:

Full Backup Solution

SkyKick covers you for all your data across multiple Office 365 applications. So, whether it’s your email or Word files, you’ll have a copy of everything backed up for business continuity.

Their Office 365 backup capabilities include:

  • Exchange Online
  • SharePoint for Business
  • OneDrive for Business
  • Office 365 Groups
  • Office 365 Teams
  • and more

Automated & Recurring

Your data is backed up 6 times per day, so no matter how fast you’re creating data, SkyKick will capture it by taking multiple snapshots throughout the day. Backups are automated so they don’t interfere with your productivity.

256-bit Encryption

Your data is backed up using industry leading 256-bit encryption when at rest, and when in transit, uses 128-bit. Your data is housed in a secure and compliant Azure environment.

Multiple Restore Options

An important part of any backup system is the ability to quickly and easily restore data that you need. SkyKick Cloud Backup gives you a one-click restore process and full control to do:

  • Full restores of an entire environment, mailbox or account
  • Granular restores of files, emails, list items conversations, etc.
  • Point-in-time restores of mailboxes and OneDrive for Business accounts

Unlimited Backup and Retention

You won’t run into any issues with running out of space. SkyKick gives you unlimited backup and retention, so it can continue to keep up and keep you protected as your company and number of users grows.

Protect Your Cloud Files with a Solid Backup Solution

Do you need help ensuring your Office 365 data is properly backed up to prevent future data loss? FutureRange can get a solution up and running for you in no time, so you can rest easy knowing that no matter what, your business is protected.

Contact us today to get started at +353 1 2960 560 or through our contact form.

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